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Organization
- Team will consist of from 5 to 9 volunteer members surveying and recording historical data. In addition there will be 2 or more advisory members from the community that have a detailed knowledge of the history of Blanco.
- Team will elect a chair, vice chair, recording secretary, and financial secretary. Term of office for each position will be one year.
- Consistent and active participation by all team members is essential. Members not participating in team surveys and/or missing 2 or more consecutive meetings without previously notifying the chair of intended absence will be considered inactive.
- Duties for elected officials are as follows:
- Chair: Program, schedule and direct the activities of team members. Call and conduct team member meetings. Prepare meeting agenda and provide advance copies to memembers (when practicable). Provide each new member with adequate training and a copy of this guide. Review samples of products and overall progress of teams preparing THC forms and photos to assure historic documentation is as consistent and accurate as possible. Follow up and assure that all members are consistently following the content of this guide. Contact THC, LCRA, and PEC representatives for assistance as required. Maintain adequate staffing to support progress of the project. Serve as liason representative by keeping the Blanco Comprehensive Master Plan Steering Committee advised of team requirements and status of work in progress. Work with Blanco City Council Officials to keep them aware of team activities and secure funding when required. Notify vice chair when he/she will be unavailable to perform above duties.
- Vice chair: Perform duties of chair when chair is absent.
- Recording secretary: Record minutes of all team meetings. Provide chair and vice chair with a copy of meeting minutes at least 4 days before the next scheduled meeting. Keep a file of minutes of all previous meetings. Develop and maintain a file system for surveys completed by team members. Maintain master record of properties surveyed. Provide supply of THC forms and other items routinely used by teams. Notify (remind) each team member of scheduled meeting 2 to 4 days before meeting.
- Financial secretary: Maintain a detailed record of reimbursable expenses reported by team members. Reimbursement may be requested/approved only when store receipt dentifies a tangible item of expense such as (but not limited to) photo paper, copy paper, commercially reproduced copies, photos or discs or computer ink cartidges. Reimbursement deemed appropriate will be submitted to the chair for action through city funding.
- Team: As scheduled by the chair, conduct historic surveys of properties as prescribed by the THC guide and sample. Periodically compare completed products with other survey teams to assure consistency and help improve historic survey process. THC forms and photos will be prepared for all properties over 50 years of age that meet survey criteria. Survey results for those properties that have been modified to the extent they do not qualify for being considered historic will be documented using a locally prepared form (no photo) with a brief note as to why they were considered "not qualified" (see item #4 on THC guide). Turn completed surveys and building/site location report in to the recording secretary for addition to the permanent file.
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